Site Secretary

We are searching for a consultant who will be working as a Site Secretary at the O&M Facility Construction project in Vlissingen, the Netherlands. Start approx. October 2018.

Tasks

The Site Secretary assists the Lead Service and Administration in all tasks below:

• Creating and maintaining site personnel contact list;
• Receiving guests and deliveries. Arranging lunch for meetings on site;
• Distributing incoming mail;
• Booking accommodation and taxis for visitors;
• Directing phone calls (only on some sites);
• Providing IT support and reporting IT errors;
• Keeping overview of the site staff calendars;
• Keeping a log book of site visitors and retrieving the book in case of fire;
• Handling the keys when taking over the site;
• PONDUS-support regarding filing of documents;
• Check invoices, doing the accounts, opening of accounts;
• Managing utility bills, purchase orders and budgets;
• Assistance in connection with systems, SAP registrations i.e. time registration;
• Purchasing stationary supplies;
• Purchasing clients merchandise;
• Produce a site inventory list;
• Scheduling and sending out meeting requests for site meetings. Take minutes of meetings;
• Proofreading and correspondence and Organising team events and social activities;
• Give short introduction /information to new personnel on site, including handing out manuals, PC’s etc.;
• Organising site inductions. Assist new personnel when they need help;
• Booking and follow up on the need for safety courses among site personnel when informed by HSE;
• General support of staff on construction site.

• Basic education: business school or similar;
• Minimum of 3-5 years as secretary on a construction site or similar working environment;
• Very good command of the English language, written and spoken;
• Good command of the Dutch language is an advantage;
• Eligible to work in the EU.

• One year (project) contract with possibility of extension;
• Onshore; workweek from Monday to Friday, 8 hours per day.