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Site Secretary

Region: Vlissingen

Sector: Office, Wind Energy

Function description maritime vacancy Site Secretary

We are searching for a consultant who will be working as a Site Secretary at the O&M Facility Construction project in Vlissingen, the Netherlands. Start approx. October 2018.

Tasks

The Site Secretary assists the Lead Service and Administration in all tasks below:

  • Creating and maintaining site personnel contact list;
  • Receiving guests and deliveries. Arranging lunch for meetings on site;
  • Distributing incoming mail;
  • Booking accommodation and taxis for visitors;
  • Directing phone calls (only on some sites);
  • Providing IT support and reporting IT errors;
  • Keeping overview of the site staff calendars;
  • Keeping a log book of site visitors and retrieving the book in case of fire;
  • Handling the keys when taking over the site;
  • PONDUS-support regarding filing of documents;
  • Check invoices, doing the accounts, opening of accounts;
  • Managing utility bills, purchase orders and budgets;
  • Assistance in connection with systems, SAP registrations i.e. time registration;
  • Purchasing stationary supplies;
  • Purchasing clients merchandise;
  • Produce a site inventory list;
  • Scheduling and sending out meeting requests for site meetings. Take minutes of meetings;
  • Proofreading and correspondence and Organising team events and social activities;
  • Give short introduction /information to new personnel on site, including handing out manuals, PC’s etc.;
  • Organising site inductions. Assist new personnel when they need help;
  • Booking and follow up on the need for safety courses among site personnel when informed by HSE;
  • General support of staff on construction site.

Function demands maritime vacancy Site Secretary

  • Basic education: business school or similar;
  • Minimum of 3-5 years as secretary on a construction site or similar working environment;
  • Very good command of the English language, written and spoken;
  • Good command of the Dutch language is an advantage;
  • Eligible to work in the EU.

Company description

Our client is a leading company in the wind energy. 

Working conditions maritime vacancy Site Secretary

  • One year (project) contract with possibility of extension;
  • Onshore; workweek from Monday to Friday, 8 hours per day.

Do you have questions about this vacancy?

Contact:
S. Brandes
Contact company:
Oceanwide Personnel Services B.V.
Email:
personnel@oceanwidecrew.com
Phone number:
0118429519
Address:
Bellamypark 3
Zipcode:
4381 CG
City:
Vlissingen
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