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Receptionist / Administrator (Germany)

Region: Sassnitz

Sector: Wind Energy, Wind Energy

Function description maritime vacancy Receptionist / Administrator (Germany)


  • Ensuring H&S practices are a priority.
  • Assisting the senior site management in the management of their diaries (PA duties)
  • Manning the telephone switchboard and transferring calls.
  • Assisting the site personnel in booking travel.
  • Collating and checking employee timesheets and liaising with People and Development.
  • Processing, approving and editing invoices and purchase orders on SAP.
  • Responsibility for receiving guests and office deliveries on site.
  • Acting as first point of contact for IT queries.
  • Acting as the SAP (purchasing/invoicing) system super user and training other site staff on SAP as required.
  • Arranging and ordering lunch for meetings on site.
  • Sorting and distributing incoming mail to site employees.
  • Purchasing stationary supplies and maintain current stock.
  • Purchasing site merchandise (such as work clothes, PPEs) as required.
  • Maintaining paper filing system and Filenet (electronic Document Management System).
  • Training matrix management and organiser of site training when needed
  • Receptionist duties.


  • Take ownership of the HSE on site.
  • Fire Warden representative
  • First Aid representative


  • Assisting the site management team in reporting activities e.g. formatting, codification, filing
  • Assist with reporting on defined KPIs through the Company Standard systems.
  • Support Site Supervisor on financial reporting activities.

Focus areas

  • Reduce Lost Time Incident Frequency.
  • Support the whole O&M team at the base.

Function demands maritime vacancy Receptionist / Administrator (Germany)

Qualifications & Knowledge:


  • Suitable collage or degree certificate, l or equivalent experience (i.e. 3 years or more).
  • High school certificates or equivalent Evidence of completed IT Training and business management courses or qualifications.
  • High level of German (fluent) and English.


  • HSE basic training.
  • Basic First Aid training

Experience: (3 years)

  • Proven track record in providing secretarial / administrative support.
  • General office duties (filing, typing, faxing, responding to queries etc).
  • Working in a commercial environment.
  • Coordinating travel and accommodation arrangements internationally.

Skills & Aptitudes:

  • IT - Intermediate to advanced level of MS Word, Excel, PowerPoint and MS Outlook.
  • Excellent telephone manner.
  • Ability to prioritise own workload and organise time and tasks efficiently and be proactive.
  • IT - intermediate to advanced level SAP skills.

Other requirements

  • Ability to travel in Germany and abroad.

Company description

Maritime & Offshore Manpower Services

Working conditions maritime vacancy Receptionist / Administrator (Germany)

We offer a great opportunity in a fairly new business The offshore wind in a young and enthusiastic organization.

Do you have questions about this vacancy?

De heer André Pietjou
Contact company:
Oceanwide Offshore Services
Phone number:
Luchthavenweg 6i
Den Helder
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