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Contracts Specialist

Region: Den Haag

Sector: Office, Oil & Gas

Function description maritime vacancy Contracts Specialist

The Contracts Specialist ensures that cost-effective and high quality contracts are created in a timely manner in order to meet the Function’s schedule, in a professional and ethical manner, minimizing Company’s exposure to commercial and/or contractual risks, and administered in accordance with Company’s procedures and governance.


Main duties:

  • Be accountable for performing all obligations regarding health, safety and wellbeing of others and themselves, as well as the environment in which the procurement duties are undertaken
  • Ensure that all procurement activities are undertaken in accordance with Company policies, governance, procedures and Industry’s good practice & regulatory requirements. Report any situation, which does not comply with these rules. Specifically ensure the enforcement of defined procurement policies and of supplier relationship principles and associated guidelines and code of conduct
  • Provide direction and guidance as required by any internal customer or suppliers to deliver the highest level of procurement standard work. Share the information transversally to the function and promote procurement activities and added value
  • Contribute to the procurement performance plan definition, and follow up for its domain of activity, by liaising with procurement planning and performance function and reporting savings appropriately
  • Define the procurement policy, strategy, of his/her category in liaison with its Category Manager and personnel of the relevant function, by activating all possible procurement performance levers
  • Maintain market knowledge, perform benchmarking, contract mapping as required
  • Elaborate global strategies with internal customers representatives
  • Develop and maintain ad-hoc contractual/Tendering/Supplier management templates with legal department to be used as reference across the Company
  • Manage the procurement process from the expression of the needs (including its review/challenge) to the contract signature
  • Support the internal customers and/or buyer in the purchase order elaboration
  • Lead communication between bidders and Company personnel during all tendering stages, issue, receipt, opening, analyzing, negotiating with bidder’s representatives and signatures/approvals
  • In coordination with the internal customer and/or the Tender Team, develop Tender Strategies including the Bidders List, the award criteria and associated weighting and scoring mechanisms in compliance with company procurement policies and decisions. Submit Strategies, when applicable, to the Tender Board (and Partners) for approval 
  • Define draft contract with associated commercial criteria and remuneration section. Perform commercial evaluation and coordinate technical, legal and QHSE evaluation with ad hoc internal customers representatives. Negotiate involving appropriate representatives (Internal Customer, Legal, QHSE etc.). Draft final recommendation to award and when applicable submit to the Tender Board (and Partners) for approval
  • Prepare final contracts for award and execution into IT system, manage and monitor directly the contract (including, Framework, purchase order/call off, kick off, review meetings, claims etc.) or support buyer or internal customers for contract management in case of claims. Support internal customers by maintaining proper administration of the contracts and by handling queries from both suppliers and company representatives
  • Lead supplier management relationship and yearly performance review, coordinate with required internal customers and technical representatives, develop KPI's and update contractual document/procurement strategies if necessary coordinate supplier action plans

Function demands maritime vacancy Contracts Specialist

Profile:

  • Degree qualification in e.g. law, business, engineering, quantity surveying or equivalent discipline
  • Significant knowledge and practical experience in a contracts and procurement role including prequalification, tender process, negotiation of complex technical contracts, commercial evaluation and award, contract management, claims and close-out
  • Detailed knowledge of contract formulation, management and administration of contracts related to offshore projects in the North Sea environment
  • Thorough understanding of contractor remuneration structures and their commercial implications
  • Ability to understand and review appropriate contract clauses and terms
  • Significant procurement skills and a minimum of 10 years practical experience in a comparable procurement role
  • Significant knowledge of contractor relationship management
  • Sufficient knowledge of information systems such as SAP and user of tools and systems to support different activities (eRFX, Office, FPAL, Supplier Catalogues, etc. as applicable)
  • Team player, able to collaborate with others for a common purpose
  • Independence, able to initiate and settle actions without the help of others
  • Good communication skills
  • Desirable qualification in a complementary professional body
  • Planning and organizing, able to effectively indicate goals and priorities and the time, actions and resources required to be able to achieve the goals defined
  • Excellent working knowledge of the Dutch and English language, both written and verbal

Company description

Oceanwide Offshore Services werkt vanuit twee kernregio's: Europa, met hoofdkantoren in Nederland en de USA, met de hoofdkantoren in Houston en New Orleans. Diverse eigen operationele- en wervingskantoren behoren tot het bedrijf en ondersteunen de activiteiten van de groep. Met ons kantorennetwerk en ons netwerk aan wervingsagenten zijn we in staat om de beste dienstverlening aan te bieden aan onze opdrachtgevers. Oceanwide mag zich als een van de marktleiders bestempelen met specialisatie in de Offshore Olie & Gas / Offshore Wind / Onshore Staffing & Maritieme posities.

Working conditions maritime vacancy Contracts Specialist

We offer:

We offer a fulltime position in an interesting and challenging environment.

Do you have questions about this vacancy?

Contact:
Mevrouw Kristy Meissner
Contact company:
Oceanwide Offshore Services
Phone number:
+31(0)223 671727
Address:
Luchthavenweg 6i
Zipcode:
1786PP
City:
Den Helder
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